MEMBERS ARE HEREBY SUMMONED TO A MEETING OF RADLEY PARISH COUNCIL which will be held on 23 February 2023 in Church Room, Radley at 7.30pm to transact the business set out below.
Jane Dymock (Clerk)
17 February 2023
| 1. | APOLOGIES FOR ABSENCE: To receive | |
| Councillors who are unable to attend should inform the clerk by 2pm on the day of the meeting, stating the reason for their absence. | ||
| · TO UPDATE on process following resignation. | ||
| 2. | DECLARATIONS OF INTEREST: To receive[i] | |
| ACTION | ||
| 2.1 | · TO RECEIVE declarations of interest. | |
| 3. | DISPENSATIONS: To receive and note | |
| · NONE advised | ||
| 4. | MATTERS RAISED BY MEMBERS OF THE PUBLIC: | |
| Members of the public present are invited to express a view or ask a question on relevant matters on the following agenda or raise a question for discussion at a future meeting of the Council. | ||
| 4.1 | · TO HEAR Report on the recent Parish Transport Representatives meeting (see file note). | |
| 4.2 | · TO ADOPT Radley Parish Nature Conservations group and accept terms of reference (file document). | |
| 5. | MINUTES: | |
| ACTION | ||
| · APPROVE the draft minutes of the January 2023 Parish Council meeting | ||
| 6. | POLICE MATTERS: | |
| 6.1 | · TO RAISE any matters for reporting to the police
o Pavilion changing rooms. Wallet stolen from u17 team. |
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| 6.2 | · TO NOTE PCSO ‘Have Your Say’ meeting to be held in Radley Village Hall on the 7th March 2023. | |
| 7. | PLANNING MATTERS | |
| ACTION | ||
| 7.1 | DEVELOPMENT STEERING GROUP:
TO HEAR any updates on CIL projects – Gooseacre a. TO ENDORSE alterations to the planning application . b. TO UPDATE Progress on grant applications. – Lawns Community Building a. TO UPDATE progress on timing. – Cemetery extension – Car park a. TO NOTE removal of telegraph pole and progress on snagging b. TO CONSIDER proposed T&Cs – Primary school and hall extension – Radley Lakes a. TO NOTE Meeting notes of February Radley Lakes Trust Board Meeting b. TO RAISE Radley Lakes Trust proposed supervised nature walks and Parish Council agreement with landowner. |
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| 7.2 | STRATEGIC SITES:
NW Radley: TO HEAR any updates · TO NOTE two planning application amendment, on application P22/V1422/FUL. o Planning Application P22/V1422/FUL (whitehorsedc.gov.uk) S Kennington: TO HEAR any updates · TO REPORT Kennington are dissatisfied with the closure of the footpath across The Lawns and ask for the PC’s support. |
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| 7.3 | THRUPP LANE:
· TO HEAR any updates |
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| 7.4 | · TO HEAR update ground water in Lower Radley. | |
| INFORMATION: | ||
| 7.5 | Railway Network
· TO NOTE Notice of work of Railway upgrades between Culham and Radley (file document). |
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| 8. | FINANCIAL MATTERS: | |
| ACTION | ||
| 8.1 | ACCOUNTS:
· ACKNOWLEDGE scrutiny and acceptance of the bank statements and reconciliation (also in the file) |
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| 8.2 | · TO ACKNOWLEDGE scrutiny of the invoices for payment this month and
· APPROVE accounts for payment as itemised on the monthly cashbook (file document – to follow). |
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| 8.3 | · TO CONSIDER Internal auditor quotes a) £425 and b) £625, background is in the file. | |
| 8.4 | · TO CONSIDER Electronic signature process | |
| 8.5 | · TO NOTE Decision notice of freedom of information request regarding Radley mobile home accounts. | |
| 8.6 | · TO APPROVE transfer to Nationwide new fixed savings account (delegated to clerk with chairman and chairman of Finance) | |
| 8.7 | Play area:
· TO RECEIVE Quarterly and annual inspection reports. · TO NOTE the annual inspection carried out on the 13th February. |
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| 8.8 | · TO NOTE Abingdon Marathon committee donated £200 to Radley Parish. | |
| 8.9 | · TO NOTE The Lengthsman advises councils to consider replacing benches at Lower Radley junction in next financial year. | |
| 8.10 | · TO CONSIDER ringfencing allocation of budget for any possible local celebrations for the coronation. | |
| INFORMATION: | ||
| 8.11 | Pavilion:
· TO NOTE approved the football club to fit locks on the changing room doors. |
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| 9. | REPORT OF THE COUNTY AND DISTRICT COUNCILLORS: | |
| ACTION | ||
| · TO RECEIVE reports from the District and County councillors.
Councillors Johnston and Lugova will submit their District report in writing in advance of the meeting and receive any comments from councillors during the meeting. |
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| 10. | HIGHWAY MATTERS: | |
| ACTION | ||
| 10.1 | · RECEIVE any reports of any highway problems for reporting.
· Any updates on reports previously made: |
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| 10.2 | Parish Transport
· TO APPOINT Nicholas Lawrence as the Parish Transport representative. |
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| 10.3 | Lengthsman
· TO NOTE Work carried out by the Lengthsman: o Standard checks / inspections o College boys leaf clearance o Stonhouse Crescent corner pavement – Digging out the overgrown pavement and clearing the rotten fruit fall. o Digging inspection pits in village hall car park o Arranging litter picking event |
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| 10.4 | Great British Spring Clean
· TO APPROVE proposed Spring Clean plan to be carried out 17 – 19 March to include use of the Church Room for break. |
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| INFORMATION: None | ||
| 11. | CONSERVATION: | |
| ACTION: | ||
| 11.1 | · TO NOTE Jubilee trees planted at Radley Primary School. | |
| 11.2 | · TO CONSIDER if the garden competition should be held in 2023. | |
| 11.3 | · TO CONSIDER grass cutting specifications (file document). | |
| INFORMATION: None | ||
| 12. | COMMUNICATION: | |
| 12.1 | Councillor Elections
· TO UPDATE Communication plans for upcoming local elections being held on 4th May. |
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| 13. | THRUPP LANE: | |
| ACTION: | ||
| 13.1 | · TO HEAR reports and consider any actions arising | |
| 14. | ITEMS FOR THE NEXT AGENDA: | |
| · TO AGREE | ||
| 15. | CORRESPONDENCE | |
| 1. OALC Newsletter January 2023 | ||
| 2. CPRE Oxfordshire January Newsletter | ||
| 3. Stop the Arc Group | ||
| 4. Correspondence on Lodge Hill interchange | ||
| 16. | CONFIRMATION OF THE DATES OF FUTURE MEETINGS: | |
| · Ordinary meeting: 23rd March 2023 at 7.30pm at Radley Church Room.
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