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MINUTES – June 2024

Minutes Uploaded on October 18, 2024

MINUTES OF THE ANNUAL MEETING OF RADLEY PARISH COUNCIL HELD on THURSDAY 27th June 2024 at 7.30pm in the CHURCH ROOM, RADLEY

 

PRESENT:                Councillors Crowley (Chair), Barnfather, Frank, Henderson, McDermott, Moggridge, Sparks and Tannahill.

IN ATTENDANCE: District Councillor Lugova, Clerk and Assistant Clerk.

 

   
75/24 APOLOGIES FOR ABSENCE:

·       Councillor Johnston

   
76/24 DECLARATIONS OF INTEREST:

RECEIVED:

i.         Cr Henderson – North Radley Community Room, Radley Village Hall (Trustee of both).

ii.         Cr McDermott – North Radley Community Room (Trustee of the North Radley Room CIO)

iii.         Cr Johnston – Radley Village Hall (Trustee)

iv.         Cr Crowley – Radley Lakes Trust (Trustee)

   
77/24 DISPENSATIONS: None
   
78/24 MATTERS RAISED BY MEMBERS OF THE PUBLIC: None
   
79/24 MINUTES:
  ·       RESOLVED that the minutes of the May 2024 Parish Council meeting were an accurate account of that meeting.
   
80/24 COMMITTEE MEMBERSHIP
(a) ·       AGREED members of committees and advisory working groups.

·       Noted that the Chairman and Vice-Chairman are ex-officio members of all committees and advisory working groups.

1. Planning Committee Crs Barnfather, Crowley, Frank, Henderson, Johnston, Tannahill
2. Development Steering Group Barnfather, Crowley, Frank, Henderson, McDermott, Tannahill
3. Finance and Administration Committee Barnfather, Crowley, Frank, Henderson, McDermott
4. Annual tree planting/maintenance of footpaths and conservation working group Crs Moggridge, Tannahill, Johnston.

 

5. Nature Recovery group Crs Moggridge, Tannahill, Henderson or, Johnston (to be confirmed).
6. Village Pond Management working group Cr Moggridge
7. Playing Field committee Cr Moggridge and F&A committee members
8. Website upgrade working group Crs Crowley, Frank, McDermott, Sparks

 

   
81/24 POLICE MATTERS:
        i.         Noted the next ‘Have Your Say’ event is planned for 5th July from 2.30 – 3.30pm at Radley Village Hall.

ii.         RESOLVED for Cr McDermott to raise with the PCSO at the Have Your Say event the motorbike being ridden without number plates.

   
82/24 PLANNING MATTERS:
(a) ·       Noted the minutes taken from the Development Steering Group meeting 13th June 2024.
(b) CIL PROJECTS:

1.     Gooseacre:

a.     RESOLVED to accept the tender of John Platts Chartered Landscape Architects for the landscape consultancy element of the project.

b.     AGREED for the Clerk to arrange a committee group meeting in mid-July to discuss the latest updates.

2.     Lawns Community Building:

a.     APPROVED the artist design for a canopy at the front of the building.

b.     APPROVED the building to be moved 1.2m further into the site to accommodate the artist designed canopy.

3.     Cemetery extension:

a.     Noted that the PCC is investigating the Vale’s responsibility for providing grave space

b.     Noted PCC is looking into whether any graveyard plot reservations have expired and therefore available.

4.     Radley Lakes:

5.     APPROVED the Annual CIL report for submission to the District Council.

(c) STRATEGIC SITES:

1.     Church Farm: Noted a site visit is being arranged for the beginning of August.

2.     North Abingdon: None

3.     The Lawns: None

(d) THRUPP LANE:

1.     Old Coalyard:

a.     Noted no decision yet from the appeal hearing.

b.     D. Cr Lugova to share the latest response from OCC with councillors.

c.     RESOLVED the Clerk to write to OCC requesting an update if no response received by the end of July.

2.     ROMP: None

3.     Terra Firma: RESOLVED for the Clerk to write to VoWH asking them to proceed to enforcement.

(e) SEWERAGE in Lower Radley:

i.         Noted that Thames Water have closed the Council’s query.

ii.         Noted that a resident is due to speak to Thames Water at the beginning of July.

iii.         RESOLVED to ask the Lower Radley group who are in discussions with Thames Water to review and provide additional comments the drafted letter and request who would be best to send the letter to within Thames Water.

(f) INFORMATION:

i.         Noted the contact from a resident in Abingdon on plans to renovate Barrow Hill skate park, and they have been asked to approach VoWH who on the skate park.

ii.         Noted that Radley Parish Council currently does not have the bandwidth to support the initiative.

   
83/24 FINANCIAL MATTERS:
(a) ACCOUNTS:

i.         ACKNOWLEDGED and APPROVED the scrutiny and acceptance of the bank statements and reconciliation for the month of April and May.

ii.         Noted the budget update.

(b) ACCOUNTS FOR PAYMENT:

i.         The Council acknowledged scrutiny of the invoices for payment in June 2024. Cr Crowley confirmed this by signing the cashbook.

ii.         RESOLVED that the accounts as itemised on the monthly cashbook for June should be paid.

GENERAL INCOME/EXPENDITURE – JUNE 2024
Expenditure              
Invoice Date Ref Supplier Item Net VAT Gross Power to act
31/05/2024 DD10 Google Google Workspace 64.90 0.00 64.99 LGAct 1972

s111

11/06/2024 DD11 Everflow Water Supply 26.32 0.00 26.32 LG(Misc

Provisions)

Act 1976

13/06/2024 DD12 Zoom Annual subscription 129.90 25.98 155.88
25/04/2024 26 MRH Services Play area inspection 71.00 447.57 Public Health

Act 1875

Play equipment repairs 376.57   Public Health

Act 1875

23/05/2024 27 Stuart Sharp Gutter repair materials 53.44 0.00 53.44 LG(Misc

Provisions)

Act 1976

28/05/2024 28 Opus Gas Supply Limited Pavilion gas meter removal 250.99 50.20 301.19 LG(Misc

Provisions)

Act 1976

09/05/2024 29 Cartridge People Toner Cartridge 37.42 7.48 44.90
31/05/2024 30 Ady Podbery Grounds Care Gooseacre Playing Field – Mowing & Strimming 155.00 31.00 186.00 LG(Misc

Provisions)
Act 1976

01/06/2024 31 S T Grounds Maintenance Bin Emptying 92.70 0.00 92.70 Public Health

Act 1875

11/06/2024 32 OALC CiLCA Mentoring 275.00 55.00 330.00 LG Act 1972

s112

12/06/2024 33 April Skies Accounting Final internal audit 23/24 232.50 0.00 232.50
14/06/2024 34 Matthew Day Design Ltd Artist – Rotunda 3750.00 750.00 4500.00
18/06/2024 35 Planning Portal Planning application fee Rotunda discharge conditions 203.33 11.67 215.00
30/06/2024 36 – 45 Salaries & Refunds 5094.35 6.96 5101.31 LG Act 1972

s112,
LG Act 1972

s111,
Road Traffic
Regulation Act
1984 s72,
Public Health

Act 1936, s.234
Small Holding

& Allotments
Act 1908 s23
Highways Act 1

980, s.96

10,813.42 938.29 11,751.80
(c) ·       RESOLVED to reinvest the maturing Cambridge and Counties bond into a 6-month bond at 4.7% (total sum to be reinvested £156,408.83 including interest).
(d) ·       APPROVED the draft Credit Card Use policy.
(e) INTERNAL AUDIT:

i.         RECEIVED the Internal Audit report.

ii.         RECEIVED the report on reserves.

iii.         APPROVED to move 10k from the legal fees reserves across into the general reserves.

(f) EXTERNAL AUDIT:

i.         Noted that the External Auditor returned a qualified opinion for 23/24 and this was reported at the January 2024 Parish Council meeting.

ii.         APPROVED the Annual Governance Statement.

iii.         APPROVED the AGAR for signing and submission.

iv.         APPROVED the dates for the period of electors’ rights as 1st July to 9th August (30 working days inclusive).

(g) CAR PARK:

i.         DELEGATED to the Clerk to arrange a contractor to strim down and mow the front of Church Road car park until Autumn.

ii.         DELEGATED to the Clerk to arrange a contractor to Cut the hedges alongside the path to the school until Autumn.

iii.         Noted the assistant clerk trimmed the hedge alongside the car park-school path.

iv.         RESOLVED that Cr Barnfather and Moggridge to pull together a proposal to bring back to the Parish Council on how to maintain the front of the car park.

(h) STAFF:

i.         APPROVED Assistant Clerk hours up to an additional 3 hrs a week (from 2).

ii.         APPROVED health and safety training for the Assistant Clerk and Clerk.

iii.         APPROVED terms of reference for a personnel committee with delegated powers to deal with complaints and disciplinary matters.

iv.         APPROVED the draft Recruitment and Selection Policy.

v.         AGREED the appointment of Cr Frank and McDermott to review the Lengthsman job specifications, with a plan to advertise for the position in August with a closing date of September.

(i) SCHOOL FETE:

i.         APPROVED content for the quiz.

ii.         APPROVED expenditure for the quiz prizes and printing with a budget of £50.

iii.         APPROVED for Radley Lakes Trust to access the pond and use the pond water for their fete activity.

iv.         Noted the content of the leaflet.

v.         RESOLVED to consider requesting Radley Primary School children to create Litter Pick posters as part of the fete stall activities.

(j) FOOTBALL CLUB TOURNAMENT:

·       APPROVED to add the conditions that have arisen due to the tournament held at Gooseacre complaint.

(k) SUBSCRIPTIONS:

i.         AGREED that the following subscriptions would not to be renewed:

a)     Open Spaces Society

b)    Parish Online – Mapping

c)     LiveDrive

(l) WEBSITE:

i.         Noted the website report

ii.         Note the working group to meet on the 24th June with recommendations to be brought to the July Parish Council meeting.

(m) INFORMATION:

1.     Allotment Water

a)     A water butt has been supplied, and allotment holders agreed to manage supply.

b)    The tap has been relocated with new underground pipework and the water pressure issues have been resolved.

2.     Lengthsman Shed

a)     Radley College are currently storing equipment until it can be moved.

b)    A shed for the Lengthsman tools has been purchased and is awaiting installation.

3.     Defibrillator

a)     Noted that the Village Shop defibrillator had been used.

b)    The pads had been replaced with spares and a new starter kit was purchased.

4.     Utilities

a)     The pavilion gas meter has been removed.

b)    Noted the date that the contact with Opus expires.

c)     Noted the date the electricity contract switched to SSE.

5.      Noted the contract condition on training (2022 NALC Model Contract).

 
84/24 REPORTS OF THE COUNTY AND DISTRICT COUNCILLORS:
(a) COUNTY: None
(b) DISTRICT: Councillors Lugova and Cox reported:

1.     Elections. Reminder about having photo ID to vote in a polling station.

2.     Thames Water reservoir consultation. Thames Water has launched a 12-week consultation on the proposed South East Strategic Reservoir Option (SESRO). The consultation is available here: https://thames-wrmp.co.uk/sesro and runs until 28 August 2024.

3.     Climate Action Fund reminder. Please spread information about available grants to local groups with climate-related projects that could be both mitigation and adaptation projects. The fund closes before the end of the month so, not much time left. The details on how to apply are here: https://www.whitehorsedc.gov.uk/vale-of-white-horse-district-council/community-support/grants/climate-action-fund/

4.     Home Upgrade Grant (HUG2) funding. OCC offered to add more households to their retrofit funding scheme Home Upgrade Grant (HUG2). OCC was awarded in 2023 to retrofit the homes of low income residents living in energy inefficient homes (up to £38,000 per property). If you could locate Kennington residents who could benefit from the funding, please direct them to register their interest with our delivery partners: Register your interest | Welcome the Warmth.

(c) ·       RESOLVED for Cr Henderson, McDermott, Moggridge and Tannahill to create a subgroup to prepare a response on behalf of Radley parish Council on the Thame Water reservoir, which is to be reviewed at July’s Parish Council meeting.
85/24 HIGHWAY MATTERS
(a) FIX MY STREET:

i.         Noted that Cr Barnfather received a message from Fix My Street closing all the unresolved cases of the reported full drains on along Whites Lane, and advised to report if they are still a problem.

ii.         Noted the Fix My Street super user report.

   
86/24 CONSERVATION:
(a) LOWER CHURCHYARD:

i.         RESOLVED for Cr Barnfather and Moggridge to create proposed list of viable options based on manageable time and funding of how visitors of the lower churchyard would like the grounds to be maintained.

ii.         RESOLVED to create a joint consultation of the lower churchyard grounds and the proposed memorial garden, and to be reviewed in Septembers Parish Council.

   
87/24 ITEMS FOR THE NEXT AGENDA:
  1.     Thames Water reservoir response
  2.     Website
   
88/24 CORRESPONDENCE:  The following were noted:
  1.     Oxfordshire Councils Charter
  2.     The Abingdon Bridge AGM invitation
  3.     OCC Newsletter
  4.     CPRE April Newsletter
  5.     OALC May newsletter
  6.     Concert invitation
  7.     The Abingdon Bridge Impact Sheet
  8.     Joint EWR campaign
  9.     OCC offer to lend sign cleaning equipment
  Noted that other items of correspondence have been circulated by email during the month.
   
89/24 DATES OF FUTURE MEETINGS:

·       CANCELLED – Finance and Administration Committee: Thursday 18th July at 7.30pm.

·       Planning committee: Thursday 25th July at 7pm (if needed).

·       Ordinary Parish Council meeting: Thursday 25th July at 7.30pm

All to be held in the Church Room.

·       Noted the full list of dates of meetings for 2024.

 

 

 

Signed……………………………………………………………Date…………………                        (Chairman)