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MINUTES – April 2022

Minutes Uploaded on October 18, 2024

MINUTES OF A MEETING OF RADLEY PARISH COUNCIL HELD in the CHURCH ROOM, RADLEY on THURSDAY 28th APRIL 2022 at 7.30pm

 

PRESENT:                Crs Crowley (Chairman), Blagrove, Cook, Dudding, Fraser, Henderson, Johnston, Sparks and Standen.

IN ATTENDANCE: 2 members of the public, the Lengthsman and the Clerk

 

31/22 APOLOGIES FOR ABSENCE:  Crs Smith, Standen.

District Councillor Lugova, sent her apologies.

   
32/22 DECLARATIONS OF INTEREST:

Crs Henderson and Johnston declared an interest in item 37/22a) as they are Trustees of the Village Hall charity.

   
33/22 DISPENSATIONS:

It was noted that Cr Dudding has been granted a dispensation under sections 33(2) (c) and (e) of the Localism Act 2011 because it is in the interests of persons living in the parish that to ensure that the parish council’s financial interests are properly protected in the Council’s dealings with the Radley Lakes Trust that she should be able to speak at meetings on relevant matters.

   
34/22 MATTERS RAISED BY MEMBERS OF THE PUBLIC:

Mr Earl made a statement regarding the Gooseacre project and plans to improve facilities on site.  He noted that the plans that would be exhibited to the parish the following weekend had come in over budget and recommended that the proposed phasing should be reversed so that the Village Hall was prioritised.

He urged the parish council to take over management of the village hall so that Gooseacre could be managed as a whole.

   
35/22 MINUTES OF PARISH COUNCIL MEETING held on 24th March were RESOLVED to be an accurate account of the meeting.
   
36/22 POLICE MATTERS: None
   
37/22 PLANNING MATTERS:
(a) DEVELOPMENT STEERING GROUP:

CIL budget: Cr Dudding presented an updated CIL budget which responded to the budget costs for the Gooseacre upgrade.  It had been to the Development Steering Group with the option to substantially reduce the village hall upgrade.  This had been declined by the DSG.  A proposal to take £20K from the car park allocation had been dropped.

Radley Lakes Trust had queried the loss of £50K from the Radley Lakes budget but would accede, provided they were assured that their grant funding would not be further reduced.

It was proposed by Cr Mulholland and

·       RESOLVED that £230K in the CIL budget should be reallocated from other projects to Gooseacre

Radley Lakes: It was noted that an application had been submitted for £1,972.21 of unallocated S106 funds to go towards the Barton Fields link path project.  The Council had been named as a collaborator in an application made by Radley Lakes Trust for a Vale Climate Action Grant

(b) STRATEGIC SITES:

NW Radley – Councillors had met Pye Homes.  Pye appeared to be making progress on s278 works on the Whites Lane/Radley Road junction, the proposed cycle path and potentially the crossing on Kennington Road at Church Road.  Pye anticipated achieving technical approval in May and to complete the junction by the Autumn.

The Council noted that ground levels on the new site and the style of the buildings meant that the new houses loom over the older houses in Ferny Close.  It was felt that this and the raising of ground levels should have been brought out at the Planning stage.

S Kennington – No progress had been made on the proposed path through the copse at the north of the site.  It had been rumoured that the public footpath crossing the site would be closed until 2024.  Cr Henderson would follow both of these up with Redrow.

   
38/22 FINANCIAL MATTERS:
(a) ACCOUNTS:

·       CONFIRMED scrutiny and acceptance of the bank statements and reconciliation, all of which were saved in the shared file.

The chairman endorsed the end of year reconciliation and bank statements.

(b)  FINANCE AND ADMINISTRATION COMMITTEE:

The minutes of the 5th April meeting were received. It was proposed by Cr Henderson, seconded by Cr Johnston and

·       RESOLVED to accept the committee’s recommendations that the Council should:

i)       APPROVE the accounting statements for the year to 31st March 2022.

ii)      APPROVE the revised estimates on the 2022-23 budget

iii)    REVIEW the asset register

iv)    APPROVE internal audit procedures

v)      APPROVE the updated risk assessments

(c) ACCOUNTS FOR PAYMENT:

It was proposed by Cr Henderson, seconded by Cr Johnston and

·       RESOLVED that the accounts as itemised on the monthly cashbook for should be paid.

Income   None      
    VWHDC Precept first half 28,159.00  
    VWHDC CIL Share 186,410.27  
        214,569.27  
Expenditure Ref Supplier Item Payment Power to Act
Date     (Gross)  
3/4/22 DD Google PC email addresses 64.40 LG Act 1972 s111
  DD Everflow Water supply allotments, pavilion 52.52 LG (Misc Provisions)1976

Small Holdings and Allotments Act 1908

  DD Screwfix Supplies for noticeboard repair 27.48 Public Health Act 1936 s260
  DD Wickes Postcrete for noticeboard 28.60 Open Spaces Act 1906
  DD Ruby Group Noticeboard new legs 63.48 LG Act 1972 s142
  DD FFX Maintenance supplies 56.60  
  DD Ruby Group Fence rails for Lower Churchyard 40.29  
  DD Screwfix Noticeboard repairs 42.00 LG Act 1972 s142
15/4/22 284 Mr J Rogerson Salary 65.00 Highways Act 1980 s96
28/4/22 285 HMRC PAYE and NI 613.55 LG Act 1972 s112
  286 OCC Pension Fund Staff/employer contributions 868.27 LG Act 1972 s112
  287 ST Grounds Maintenance Bin emptying, rubbish clearance 90.00 Public Health Act 1936 s2601875 s614
  288 Treework Environmental Practice Tree survey 1,890.00 LG (Misc Provisions)1976
  289 BHIB Councils Insurance Annual premium 70.00 LG Act 1972 s111
  290 Miss P Russell (Cr P Dudding) Refund printing for Gooseacre exhibition 120.00 LG Act 1972 s111
  291 Mrs J Dymock Refund, phone line and calls

Expenses use of home as office

215.69 LG Act 1972 s111
31/4/22 292 Mrs J E Dymock Salary (net) 1,661.14 LG Act 1972 s112
31/4/22 293 Mr C P Lee Salary and refund for charging SIDs 431.69 LG Act 1972 s112
31/4/22 294 Mr J Rogerson Salary 71.59 Highways Act 1980 s96
  295 Jon Sherwood Lower Churchyard maintenance 180.00  
(c) Adoption of updated Standing Orders and Financial Regulations was deferred to the May meeting.
(d) INSURANCE: It was proposed by Cr Henderson, seconded by Cr Mulholland and

·       RESOLVED that the Council should accept the renewal quote from BHIB.

The Council was going into the second year of a fixed term contract.

   
39/22 REPORTS OF THE COUNTY AND DISTRICT COUNCILLORS:
(a) County:

  1. I have still not had advice on what the Highways can or cannot do in respect of the willow copse on the corner of Sandford Lane and Kennington Road.  I have sent a reminder. [Update: Cr Johnston reported to the meeting that OCC had inspected the willows and although they weren’t well managed, concluded that there was no cause for concern.  OCC would write to the owners on the other side and if necessary, would carry out the work and recharge the owner.]
  2. Likewise, I have not had the expected information on the traffic calming and speed limits changes in respect of Lodge Hill, again I have sent a reminder.  If any further updates in respect of items 1 and 2 arrives before Thursday, I will update on the night.
  3. In a similar vein, but wearing my Vale hat, I still lack any further update on the Pye site.
  4. I am led to believe that in respect of Redrow in excess of 120 dwellings are now occupied.
(b) District- Councillors Johnston and Lugova reported:

  1. Authority Monitoring Report for the Vale of White Horse was published here Authority Monitoring Report and Housing Supply Statement – Vale of White Horse District Council (whitehorsedc.gov.uk)
  2. Vale Mobile Parks accounts. We will try to reverse the decision but cannot promise anything. Will keep you updated.
  3. Vale steps up to support Ukrainian refugees. Vale of White Horse is redeploying staff from across the councils to ensure Ukrainian refugees moving to the districts get the support and help they need.
  4. Vale to let wildflowers bloom during No Mow May. Vale of White Horse District Councils pledged their support for No Mow May in order to support biodiversity.

·       RESOLVED that the Council should write directly to Crs Andy Crawford and Helen Pighills asking them to intervene and ask officers to release the mobile home parks accounts.

   
40/22 HIGHWAY MATTERS
(a) There were no reports for forwarding to Fix My Street
(b) ROAD SAFETY:  20mph consultation was carried forward to the May meeting.
   
41/22 CONSERVATION:
(a) FOOTPATHS: The Footpaths Officer’s report was received.  He had raised a problem with signage at the beginning of the public footpath on Radley College land off Sugworth Lane.  This had been  reported to the Estates Bursar who had undertaken to resolve.
(b) GARDEN COMPETITION: Saturday 2nd July: There had been no response to the request for help in Radley News and the village email.
(c) TREE SURVEY/RISK ASSESSMENT:

The survey had returned some minor issues and highlighted a dead tree at the allotments which appeared to be on Highways land.  This would be reported to Highways for action.

The Lengthsman would deal with a fallen tree at the Lower Churchyard and also repair the fence.

(d) MAINTENANCE:  It was noted that the noticeboard repair was in progress and would be reinstated soon.  Quotes for bus shelter repairs would be brought forward.

Councillors noted that residents had complimented the Lengthsman’s excellent work and were pleased at improvements in the appearance of the village in the last few months since he had been in post.

   
42/22 ANNUAL PARISH MEETING
  Agreed to be Saturday 21st May at 11am in the Bowyer Arms with an introduction by the chair and concentrating on the CIL programme and launch of the 20mph consultation.
   
43/22 THRUPP LANE
  The chair of the OCC Planning and Regulation committee had replied to the Council’s offer to meet officers saying that it had been decided in committee that officers would not meet Radley Parish Council.

It had been confirmed that activities at the Old Coalyard had been referred to Planning Enforcement.

   
44/22 CORRESPONDENCE:  The following was noted:
  1.     SSEN Resilient Communities fund and Community Resilience resources
  2.     Community First Oxfordshire newsletter
  3.     OALC Newsletter
  4.     Oxfordshire Neighbourhood Plans Alliance general meeting minutes
  5.     EV charging points – OCC survey
   
45/22 ITEMS FOR THE NEXT AGENDA: None
   
46/22 DATES OF FUTURE MEETINGS:

·       Garden Competition Working Group: Date to be agreed

·       Annual Parish Meeting: Saturday 21st May at 11am

·       Parish Council annual meeting (includes Chairman election and committee memberships) Thursday 26th May at 7.30pm

 

Signed……………………………………………………………Date…………………                        (Chairman)