MEMBERS ARE HEREBY SUMMONED to a MEETING OF THE
FINANCE AND ADMINISTRATION COMMITTEE of RADLEY PARISH COUNCIL
On 16th May 2024 the Church Room, Radley at 7.30 pm to transact the business set out below.
Jane Dymock
10th May 2024
AGENDA
Files are in this shared folder
1. | APOLOGIES FOR ABSENCE: To receive | ||||||||||||||||||||||||||||||||||||||||||
2. | DECLARATIONS OF INTEREST ON MATTERS ON THE AGENDA: To receive:
Members must declare any personal disclosable interest and the nature of that interest which they may have in any of the items under consideration at this meeting. |
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3. | DISPENSATIONS: To receive any requests for dispensations. | ||||||||||||||||||||||||||||||||||||||||||
4. | MINUTES OF THE MEETING HELD ON 9th NOVEMBER 2024: (File document):
· TO APPROVE the minutes as an accurate account of the meeting. |
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5. | · TO RECEIVE the clerk’s report on matters arising from the minutes | ||||||||||||||||||||||||||||||||||||||||||
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6. | ACCOUNTS TO 31st MARCH 2024:
1. TO RECEIVE the accounts and end of year balances (file document) 2. TO RECEIVE the reconciliation at 31/3/24 (file document) 3. TO APPROVE apportionment of interest received between general and CIL reserves according to the percentage split between general and CIL reserves. (file document) |
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7. | BUDGET 2024-25:
· Rents: Note local site rents (file document). · Plot size –the number of plots is being prioritised over size – plots 2,7a and 7b have been subdivided to make 3 additional plots. 5. The use of variable direct debits for utilities – required by the financial regulations. 6. Training: CiLCA training for the Assistant Clerk –
7. Replacement under-sink water heater for the pavilion – plumber has been asked to quote. 8. Allotments water supply – awaiting Thames Water ruling. 9. Subscriptions (file document)
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8. | PLAYING FIELD PAVILION | ||||||||||||||||||||||||||||||||||||||||||
1. AGREE FC fee for 24-25
(Rent for 23-24 £2,900) |
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2. CONSIDER a draft licence agreement with FC – example attached (to follow)
3. CONSIDER updated terms and conditions for one-off bookings 4. CONSIDER updating fees for one-off bookings |
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9. | STAFF:
· NOTE Lengthsman’s resignation and 1. TO DISCUSS whether the post should be filled and, if so 2. TO RECOMMEND delegating to the clerk with a working group to consider the job description and progress the appointment. · CONSIDER the impact on Parish Council activities of the post being vacant (see file document) and 1. AGREE Interim storage of equipment and cover for core duties (weekly checks and operation of the SIDs) 2. AGREE a temporary increase in the Assistant Clerk’s hours to cover essential checks. 2 hours per week proposed. 3. CONSIDER instituting a permanent personnel committee with draft terms of reference as attached. |
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10 | GRANT APPLICATION: | ||||||||||||||||||||||||||||||||||||||||||
· TO CONSIDER grant applications from: Enrych (a small charity supporting adults with a physical disability across the whole of Oxfordshire.
(Grants budget £3,000) |
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11. | FINANCIAL REGULATIONS:
· NOTE UPDATED for 2024 for approval at the Annual Meeting on 23rd May – to follow. · CONSIDER proposal that the Council should hold a payment card for online purchases and ongoing charges (currently telephone, Information Commissioner, Zoom, small purchase are made by the clerk or using Paypal) (file document). Financial regulations firmly discourage asking staff to use their own cards for payments. |
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12. | CONFIDENTIAL ITEM | ||||||||||||||||||||||||||||||||||||||||||
13. | DAY/DATES OF FUTURE MEETINGS: To be agreed |