AGENDA Parish Council meeting – March 2025

• TO NOTE 

• TO RECEIVE declarations of interest i 

• TO CONSIDER any applications made 

• CONFIRMATION that the vacancies can be filled by co-option. 

• TO VOTE on co-option to the two vacancies (procedure – document) 

• VOTE on the co-option of two councillors. 

1. TO APPROVE the draft minutes of the February 2025 Parish Council meeting (file document) 

• TO RAISE any matters for reporting to the police 

The Quantity Surveyor’s cost estimate will not be available until May.  

1. Heads of Terms for the lease with Rotunda Trust – file document. Note VAT advice. 

1. Allocate a sum for agreed priority works (heating, insulation and consequential items) at the Village Hall. 

1. Recommendation of the Development Steering Group that provision of a Memorial Garden/Garden of Remembrance should be prioritised.  

To consider the budget provision 

1. Proposal that funds should be re-allocated within the CIL budget to allow a sum for Community Development Projects.  

1. Weighting/prioritising for CIL projects. 

1. NOTE report of the progress meeting held with Pye. 

1. NOTE 

1. Power cut Friday 28 February cut power to the Lower Radley pumping station Tankers were sent but not before sewage had backed up into gardens of homes in Lower Radley. 

1. Thames Water response of 27th February.  

1. CONSIDER further actions 

1. TO ACKNOWLEDGE scrutiny and acceptance of the monthly bank statements and reconciliation for March for endorsing by signing by a councillor. 

1. NOTE the budget update (file document) 

At 13 March: 

1. NOTE the finance reports (Rialtas documents file). 

1. TO ACKNOWLEDGE scrutiny of the invoices for payment in March and confirm this by signing of the monthly schedule of payments by a councillor. 

1. TO APPROVE accounts for payment as itemised on the monthly cashbooks for March 

• TO APPROVE the asset register 2025 update (file document) 

• TO ADOPT amendments to the Financial Regulations (file document) 

The Model Financial Regulations have been updated, because of The Procurement Act 2023 and The Procurement Regulation 2024, which came into force recently. 

• REQUEST to move the planned F&A meeting from 8th May to 15th May (room booking confirmed) 

• APPROVE an updated communications policy and code of conduct. 

• NOTE that radleyparish.org email addresses will be deleted in May. Councillors are asked to ensure that all content which needs to be saved is forwarded to your radleyparish.gov.uk email address or save the account to BlueMail by 22 April.   

• TO RECEIVE reports from the District and County councillors. 

• TO RAISE any urgent reports 

• TO NOTE report on the event held on Sunday 2nd March.  

(Thanks have been given to the school and volunteers.) 

• CONSIDER footpath reinstatement under the terms of the Permissive Paths Agreement. 

1. Response by Oxford City Council to Beckley and Stowood PC on the creation of an Oxford city based unitary authority taking in adjoining parishes. 

1. Thank you from Citizens Advice 

1. South and Vale councils communication on a proposed unitary authority 

• TO AGREE 

• Items raised at the annual village meeting.