Councillors Crowley, Barnfather, Frank, Henderson, Johnston, McDermott, Moggridge, Sparks and Tannahill ARE HEREBY SUMMONED TO A MEETING OF RADLEY PARISH COUNCIL which will be held on Thursday 24th October 2024 in the Church Room, Radley at 7.30pm to transact the business set out below.
Jane Dymock (Clerk)
17th October 2024
1 | APOLOGIES FOR ABSENCE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
· TO NOTE | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
2. | DECLARATIONS OF INTEREST: To receive | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
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· TO RECEIVE declarations of interest [i] | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
3. | DISPENSATIONS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
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· TO CONSIDER any applications made | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
4. | MATTERS RAISED BY MEMBERS OF THE PUBLIC: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
Members of the public present are invited to express a view or ask a question on relevant matters on the agenda or raise a question for discussion at a future meeting of the Council. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
5. | MINUTES: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
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5.1 | · TO APPROVE the draft minutes of the September 2024 Parish Council meeting (file document) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
6. | POLICE MATTERS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.1 | · TO RAISE any matters for reporting to the police | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
6.2 | · NOTE Have Your Say meetings are arranged for Saturday 2nd November 2024 (10am in Radley Village Hall and Tuesday 7th January 2025 (10am in the Village Hall) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
7. | PLANNING MATTERS | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
7.1
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CIL PROJECTS:
· NOTE updates and consider matters arising: |
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1. | Lawns Community Building:
1. Land transfer completed 15th October. Added to the asset register and insurance company informed. 2. Rotunda have provided final details and energy calculations required for the Building Regulations application, which is due to be submitted Approve payment of the fee (which will be determined by the Local Authority on application) 3. Approve acceptance of a quote for ground investigations to discharge the pre-commencement planning condition (report) 4. Accept Matthew Day (artist)’s detailed plans and final quote for the construction and installation state of his artwork. The Vale will release the S106 on confirmation of ownership of the land (following) |
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2. | Gooseacre: None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
3. | Cemetery:
· NOTE background document on cemetery provision and · CONSIDER the recommendations that i. The Council should consider whether the possibility of providing a garden of remembrance should be progressed. ii. The Council should write formally to the PCC confirming the findings on the land next to the upper churchyard and proposing that a joint statement should be made to the parish. iii. The letter should seek an update on the survey of unused grave spaces which the PCC offered to undertake. · AGREE to communicate the maintenance plan for the Lower Churchyard |
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4. | Radley Lakes: None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
7.2 | STRATEGIC SITES:
· TO HEAR UPDATES |
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1. | Church Farm:
· CONSIDER actions proposed on residents’ concerns on the current design of the play area |
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2. | North Abingdon: None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
3. | The Lawns: None | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
7.3 | THRUPP LANE:
· TO HEAR reports and consider actions on |
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1. | Coalyard | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
2. | ROMP | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
3. | Terra Firma:
· CONSIDER further actions OCC response on enforcement was sent to Adrian Duffield on August 21st (file document) copied to Cllr Lugova, the Vale chief executive, the generic mailbox, Cr Henderson, Layla Moran. A prompt was sent on 30th September. |
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7.4 | SEWERAGE in Lower Radley:
· TO NOTE updates and · CONSIDER any actions arising |
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7.5 | LOCAL PLAN CONSULTATION:
https://theconversation.southandvale.gov.uk/jlp/ · TO AGREE a response to the Regulation 19 consultation Closing date Tuesday 12 November 2024 at 11.59pm. |
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7.6 | LODGE HILL:
· CONSIDER if any response to R3.0112/24 Details pursuant to Condition 22 (surface water drainage scheme details) of planning permission no. (R3.0148/22) at A34 and A4183 Lodge Hill Interchange, north of Abingdon R3.0115/24: Details pursuant to Condition 12 (Hard and Soft Landscape Details) of planning permission no. (R3.0148/22) at A34 and A4183 Lodge Hill Interchange, north of Abingdon R3.0116/24 : Details pursuant to Condition 5 (Drainage details) of planning permission no. (R3.0148/22) at A34 and A4183 Lodge Hill Interchange, north of Abingdon |
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INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
7.7 | Radley College solar array and rewilding – carried forward from September suggest that an update might be arranged between the Estates Bursar and councillors (formerly held quarterly) or he should be invited to present to a meeting of the Development Steering Group. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
7.8 | GARAGES TO THE REAR OF STONHOUSE CRESCENT:
Environmental Health replied that this is not within their remit but advised that Building Control are investigating under their dangerous structure remit. Sovereign have replied to say that clearance by the Contractor AA Woods will take approximately 5 weeks. This will include 2 weeks notification to Health and Safety Executive due to presence of asbestos and drug paraphernalia, followed by clearance of the site by AA Woods. |
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7.9 | A request was received for information on the conduct of the Rotunda planning application and for minutes of Development Steering Group meetings.
The correspondent was advised that the Council does not hold information on the District Council’s conduct of the planning application, and the questioner was provided with the Planning contact details. The minutes were uploaded to the website. |
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8. | FINANCIAL MATTERS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
8.1 | ACCOUNTS:
1. TO ACKNOWLEDGE scrutiny and acceptance of the monthly bank statements and reconciliation for October for signing by a councillor. 2. NOTE the budget update. 3. NOTE the finance reports. |
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8.2 | 1. TO ACKNOWLEDGE scrutiny of the invoices for payment October (link) and confirm by signing of the monthly schedule of payments.
2. TO APPROVE accounts for payment as itemised on the monthly cashbooks for October |
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8.3 | FINANCIAL REGULATIONS: Item deferred to October (first brought to Council in July).
· TO APPROVE the financial regulations as drafted. The model regulations were updated by NALC in May 2024 and have been personalised for Radley Parish Council. Please look at the draft and contact the clerk if you have any questions. |
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8.4 | WEBSITE:
· RECEIVE an update on progress |
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8.5 | TREES:
· CONSIDER quotes for the bi-annual tree risk assessment (following) |
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INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
8.6 | A VAT 126 claim has been submitted for refund of VAT paid from 1st April to 30th September. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
9. | REPORT OF THE COUNTY AND DISTRICT COUNCILLORS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
9.1 | · TO RECEIVE reports from the District and County councillors.
Councillors Johnston, Cox and Lugova will submit their reports in writing in advance of the meeting and will receive any comments from councillors during the meeting. |
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10. | HIGHWAY MATTERS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.1 | Fix My Street
1. TO RECEIVE any reports of any highway problems for submission on Fix My Street. 2. TO RECEIVE Any updates on reports previously made i. Whites Lane road gullies – Fix My Street reports that the gullies have been cleared. Councillors are asked to verify the quality of the work carried out. |
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10.2 | FOOTPATHS:
· TO RECEIVE the report of the Footpath Warden on the condition of public rights of way in the parish. · CONSIDER any action arising. |
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10.3 | RADLEY COLLEGE VOLUNTEERS:
· TO AGREE priorities for the boys to tackle during their volunteering time on Wednesday afternoons. · Councillors are asked to let the clerk have their thoughts so a list can be drawn up in order of priority. |
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10.4 | ROAD WORKS
· NOTE closure of the A4183 Lodge Hill/Oxford Road over the A34 from 10pm Sunday 27th October to 6am 2nd November for work on the bridge deck by SGN |
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INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
10.5 | Thames Water were due to carry out cleaning of the foul drains in Whites Lane 10th October | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
11 | CONSERVATION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.1 | · NOTE: Consent given to the school to site a banner on the pond railings as they did in 2023. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
INFORMATION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.2 | · OCC tree map/responsibilities can be found at https://uk.pg-cloud.com/OxfordshireCC/ | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.3 | · The annual allotment rental renewals are almost complete. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
11.4 | · Resident comment on verge cutting | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
12. | ITEMS FOR THE NEXT AGENDA: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
· TO AGREE | |||||||||||||||||||||||||||||||||||||||||||||||||||||||
13. | CORRESPONDENCE: for information only – see the shared file | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
14. | CONFIRMATION OF THE DATES OF FUTURE MEETINGS: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
2024 Meetings
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