AGENDA Parish Council Meeting – November 2024

·       Budget – item 9.6

a)     APPROVE Matthew Day’s quote for the planning application for the canopy to be funded by the S106 public art project.(To be paid from S106 public arts funding)

b)    APPROVE the submission of a planning application for non-material amendments to the planning permission (recommended by the project manager and endorsed by the Development Steering Group)

c)     CONSIDER quotes for a ground survey (to follow)

d)    APPROVE an application for fees to cover extra work undertaken

·       CONSIDER quotes for ground and structural investigation works.

·       TO HEAR UPDATES:

·       TO HEAR reports and consider actions on

·       Note Enforcement response dated 13/11/2024 and report of the planning clinic call on 15^th November.

1.     TO CONSIDER recommendations on next steps (draft letters).

1.     TO ACKNOWLEDGE scrutiny and acceptance of the monthly bank statements and reconciliation for October for signing by a councillor.

2.     NOTE the budget update.

3.     NOTE the finance reports.

·       TO NOTE the local government salary review for 24-25 (backdated to 1^st April) will be applied to salaries this month.

2.     TO APPROVE accounts for payment as itemised on the monthly cashbooks for October

1.     TO RECEIVE minutes and

2.     TO ADOPT recommendations

i.    To consider replacing the SID solar panel in the next financial year if funds allow

ii.    That some of the donation from Abingdon marathon can be used to:

Purchase a small token of thanks to the Radley College volunteers.

Purchase a small token for Tony Stoyle as a thanks for all his help with the website.

iii.    That the budgets for both Rotunda and Gooseacre to be discussed at a Parish Council meeting, along with discussions to produce a priority list for the Gooseacre project.

iv.    The following updated policies should be adopted:

1.    Risk Management Policy

2.    Safeguarding policy

3.    Equality Policy

4.    Dignity at Work Policy

·       TO REVIEW the accounts to 24-25 and note the predicted year end outturn.

1.     TO AGREE that grants will be made in this financial year.

2.     TO CONSIDER the recommendations of the Finance and Administration committee (document).

·       APPROVE the general budget for 2025-26 (report)

·       CONSIDER the CIL budget

·       NOTE pressures on funding for the planned Village Hall refurbishment and consider how this should be addressed.

·       AGREE the precept for 2025-26 (report)

·       NOTE that the Finance Committee discussed making a £2 or £3 increase for band D. (Note that this increase would not be sufficient to cover the estimated budget deficit).

·       NOTE that the launch of the new .gov.uk website is scheduled for 10^th December and plans for publicising the launch (attached)

·       TO CONSIDER Council response to the government consultation on enabling remote access to parish council meetings (and proxy voting) Open consultation.

Councillors may respond independently.

Councillors Johnston, Cox and Lugova will submit their reports in writing in advance of the meeting and will receive any comments from councillors during the meeting.

1.     TO RECEIVE any reports of any highway problems for submission on Fix My Street:

–          Potholes in Thrupp Lane previously reported but closed without action reported again.

2.     TO RECEIVE Any updates on reports previously made

·       TO NOTE work carried out by the Radley College volunteers